A very cool addition to Microsoft PowerPoint 2010 is the ability to create sections in your presentations. This is a great way to divvy up presentations into manageable chunks. Let’s take a peek.
What Can You Do With Sections?
Sections are especially useful when you have a large presentation. You can group related slides, and collapse the sections. Reordering in your presentation gets easier. Decide the Sales Section should go before the New Products section? Drag the section to its new location. You can:
- Put slides into logical subgroups
- Give sections meaningful names
- Collapse sections
- Reorder sections by dragging
- Apply the same transition to all slides in a section
- Hide all the slides in a section
- Delete a section and all the slides in it
Creating a Section
You can create sections in either the Normal or Slide Sorter view. We’ll use the Normal view.
- In the Slides pane, click on the slide where you want to start your section.
Click above the slide where you want the section to start (you’ll see a flashing bar).
- On the Home tab, in the Slides group, click the Section drop down and select Add Section.
Right click in the Slides pane and select Add Section in the pop-up context menu.
Any slides after the section break will be included in that section. You can always add more section breaks to further organize the slides. Since all the sections you add by default are called “Untitled Section,” it’s a good idea to give it a more meaningful name.
- Click on the section break and in the Section drop down, select Rename Section.
Right click on the section break and select Rename Section.
- Give the section a more meaningful name and click Rename.
When a section is collapsed, the number in parentheses is the number of slides in that section. Expand or collapse a section by clicking the button next to the section name.
(Expand or collapse all sections by right clicking on any section break and choosing the option you want.)
Want to move a section? Click and drag the section break to a new location. (You cannot drag a section into the middle of another section.)
There are several other things you can do using section. Play around with them. I’m betting you’ll find them pretty useful. Best of luck!
Check out more tips in our upcoming Microsoft PowerPoint training.