May
27

Printing and Print Preview in Microsoft Word 2010

Steve Sopchak Microsoft Word 2010-05-27

One of the things I really like in Microsoft Office 2010 is the redesigned Print tab in the Backstage view. In Word 2010, the new view combines the Print dialog, the most common Page Setup elements, and Print Preview. Let’s take a look at some of the options Word 2010 provides:

To go to Word 2010’s Print view:

  1. Click the File tab
  2. Click the Print tab

or

  1. Press Ctrl-P

Word 2010 Print Options

From here, you can do pretty much anything you want related to printing your Word document or managing the document properties. When I start up Word 2010, my Print tab defaults are as follows:

Defaults What you can change with the drop down
Printer What printer you want to use. You can also send to OneNote, or print to a file.
Print All Pages What you print: all pages, the current page, a range of pages, or if text is selected, the selected text. Also various properties: including styles used, AutoText entries, and any custom key assignments you’ve made.
Print One Sided Whether you print single sided or duplex (two sided).
Collated Whether or not the sheets are printed in order or not.
Portrait Orientation The orientation of the document.
Letter The paper size.
Office 2003 Default Margins Preset margins, or custom margins.
1 Page Per Sheet How many pages per sheet you print, up to 16.

Print Preview

The Print Preview area gives you page navigation buttons (you can also use the scroll bar to move through pages), the zoom slider, and a Zoom to Page button to the right of the slider. This resizes the page to the preview area if you’ve been zooming around.

If you really miss the Word 2007 version of Print Preview, you can add it to your Quick Access Toolbar.

  1. Click the Customize Quick Access Toolbar button
  2. Select More Commands…
  3. In the Choose commands from: drop down, select File Tab
  4. Scroll down and select Print Preview Edit Mode
  5. Click Add
  6. Click OK

Printing in Word 2010 is covered in our new Introduction to Microsoft Word 2010 class.

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8 comments

  1. Kim_Office_Team @ 2010-05-28 15:44

    Thanks so much for this great tip! I’m sure the Microsoft Word page on Facebook would appreciate learning about it as well. You can share it with them at http://www.facebook.com/MicrosoftWord.

    Thanks!
    Kim
    Microsoft Office Outreach

  2. mike.smith @ 2010-05-31 03:45

    I would also say that it is easier to play with portrait and landscape orientation as in MS Word 2002.

    Here, you can do all of your settings directly in one screen while in ms word 2002 you had to use page setup instead.

  3. Peter @ 2010-06-12 02:18

    By removing the full-screen print preview, there is now no easy way to do a proper side-by-side view of facing pages. Both Print-layout view and Full-screen reading view incorrectly handles facing pages, and the new in-print-dialog version of print preview is too small to check facing pages layout. Dreadful!

  4. Serge M'Sadoques @ 2010-06-22 10:05

    I have a 596 page, 277 MB technical report with photos and circles & arrrows. I wanted to print pages 1-14. I went to “Print” selected my printer, selected Custom Page Range, and tried to input the pages. It won’t let me input the range. I thought it was because WORD was Print Previewing all 596 pages that took 12-1/2 mintutes to accomplish. It just will not let me put in P1S1-P14S3.
    What a piece of **** program!!

  5. Francy Reed @ 2010-08-06 17:28

    I have the same problem!! I have a mail merge file with 161 pages. I wanted to print the page range of 1-3 and it kept trying to print all the pages. Then it kept telling the print margins were wrong. WTF?? If i copied the page onto another document it prints just fine. Is the file too big or something?

  6. » Printing Page Ranges in Microsoft Word 2010 @ 2010-08-09 12:28

    [...] had a couple of comments regarding my recent post, Printing and Print Preview in Microsoft Word 2010. I thought I’d take the opportunity to talk about the finer (possibly more obscure) points of [...]

  7. Debbie @ 2010-08-11 10:11

    I agree with Peter on the preview screen issues. I always use the full screen preview to see 2 or 4 pages to confirm facing page settings, page breaks, and header/footer changes, etc. I am now wasting paper and ink since I have to “preview” on paper again.

    I spent 3 hours updating 4 word docs that in 2003 would have taken me 30 minutes. And they call this progress?

  8. matt @ 2010-08-16 11:26

    I have the same problem that printing a custom range prints all pages. I ended up wasting 10 pages of label paper.

    Any solutions?

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