In today’s busy world, much of our communication is done through email. In my last article, I talked about creating a signature in Outlook 2007 for your emails. But not all your email may be representing what you are currently working on. You may be active not only in work, but also may be on several committees, and you likely also send personal emails. You may want your emails to be individualized and not just the run-of-the-mill closing and signature. That is not hard to do in Outlook 2007: just create a signature for each of your committees or activities. When you have finished your email, simply click on the drop down arrow under signature button on the ribbon and you will see all of your different signatures.

You simply choose the one that is appropriate for this communication. Now your email will reflect the personal touch that you wish to achieve.

To add a default signature for your emails

Once your signatures have been created, you may find that you are using one signature more often than others. Why not make emails even easier by creating a default signature for the majority of the emails you send. It is absolutely easy to do. Click on Tools on the menu bar and then choose Options from the drop-down menu. Once the dialog box has opened, click on the Mail Format tab. In the Signatures section of the page, click on the Signatures command button.

Nowthe following dialog box will appear. You simply choose from your previously created signatures which one you wish to be your default.

Your default will automatically be added when you are composing a new email. To change to another signature, simply click on the signature button on the ribbon and change to the one that you wish to use for this message.

Happy emailing!

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